Grant
NOI Process
PRE-AWARD
PROTOCOL l | DEVELOPMENT PROCESSES | TIMELY
AND COMPLETE “NOTICE OF INTENT” SUBMISSION | PRE-AWARD
PROGRESSION PROCESSES | REVIEW
OF SUBMISSION MATERIALS |
ADMINSTRATIVE REVIEW TIMELINES
PRE-AWARD PROTOCOL
The grant initiator identifies a funding source
or contacts the Grants Office for assistance in seeking funds
as a first step. The initiator then meets with their Department
Chair, Associate Dean, or appropriate supervisor to discuss development
of a grant proposal. Having agreed to move forward, the initiator
completes a District-wide E-mail form (available on the SCCCD
Intranet) on his/her intent to write a grant. A 3-day comment
period ensues, allowing feedback on the proposed grant project.
Top
DEVELOPMENT PROCESSES
As the initiator begins developing the grant proposal,
he/she meets with the Grants Office to review/define development
processes for the grant application. Some faculty members prefer
working with the Grants Office to develop their proposal; others
do not. In either case, an initial meeting is essential to answer
several important questions:
- Is FCC/RC/MC an eligible institution?
- What is the orientation of the funding agency?
- Are the grant application specifications prohibitive?
- Is the grant proposal compatible with SCCCD
Master Plan?
Top
TIMELY AND COMPLETE
“NOTICE OF INTENT” SUBMISSION
Having established the intent to move forward in
preparing the grant application, the grant initiator then completes
the formal Notice of Intent (NOI) to apply for funding. This form
resembles the electronic e-mail form described above, but with
spaces provided for approval signatures from department/administration.
Instruction and assistance in NOI completion can be provided by
the Grants Office as needed. The formal Notice of Intent MUST
be completed at least 30 days prior to the grant due date.
Top
PRE-AWARD PROGRESSION
PROCESSES
The progression of grant application development
must be established as formal writing of the grant begins. Grants
applications are most successful when the “team approach”
is utilized. The initial meeting of the team is a good opportunity
to establish project directorship, writing responsibilities, timelines,
and meeting schedules. Weekly meetings are encouraged to keep
all team members up to speed in developing the grant.
Top
REVIEW OF SUBMISSION
MATERIALS
Prior to submission of the grant application, a review
of the application materials by all team members is essential. The
goal is to establish compliance with all solicitation requirements:
definitions, federal or local pre-submission period, adequate and
appropriate fiscal match, partners and certifications, adequacy
of major components, etc.
Top
ADMINSTRATIVE REVIEW TIMELINES
For timely administrative review to occur, established
timelines must be adhered to. A complete final budget (including
indirect and matching) must be submitted to the College Business
Managers ten days prior to submission. Budget Managers have five
days to make any budget changes or alterations. Five days before
the grant is due, it is submitted to the President (with final budget)
for signature. Final review, edit, printing take place over the
next two days. The grant is then submitted three days before
due date.
Top
More About
